Privacy Notice

Privacy Notice 2017/2018
Stepping Stones Nursery School
Privacy Notice – Data Protection Act 1998 & The General Data Protection Regulation
This document has been prepared with due regard for The Information Commissioner’s Office at:
and Department for Education guidance at:

The Nursery School is a ‘Data Controller’
We, Stepping Stones Nursery School, Milford Baptist Church, New Road, Milford, GU8 5BE are the ‘Data Controller’ under the terms of the Data Protection Act 1998 and the General Data Protection Regulation (to be enforced from May 2018).
The Stepping Stones Nursery School Data Protection Coordinator:
[Not yet appointed]
Purpose and Legal Basis
We collect information from you and may receive information about you from your previous Nursery school / Carer and the council. This comes under the terms of fair and lawful processing of personal data for lawful purposes of a public body, namely as a Nursery School.

 What Data is Collected and Held
We hold this personal data and use it to:

  • Support  teaching and learning
  • Monitor and report on  progress
  • Provide appropriate pastoral care
  • Assess how well the nursery is doing
  • Apply for funding

This information includes your contact details, Early Years foundation Stage assessments, attendance information, personal characteristics such as your ethnic group, where you go after you leave us, any special educational needs and relevant medical information.
Sharing Information
We only share information about you with carefully selected and monitored organisations that are registered with the Information Commissioners Office (ICO) and are also subject to the relevant laws. Information is shared electronically with the following organisations:

Nursery in a box for online invoicing, registration, booking patterns (

Tapestry – online assessment tool (

Surrey County Council Fee portal for Early Years Education funding registration and claims

Surrey County Council for the Educational support for children with additional needs

There are times when we are also required by law to pass some information about you to the Local Authority, The local Safeguarding Board and the Department for Education (DfE). If you want to see a copy of the information we hold and/or share please contact

If you require more information about how the Local Authority (LA) and/or DfE store and use your information please go to the following websites:



If you are unable to access these websites we can send you a copy of this information. Please contact us on 01483 427325 or email

Retention Period Policy
Retention of Data
The nursery has a duty to retain some staff and pupil personal data for a period of time following their departure from the Nursery, mainly for legal reasons, but also for other purposes such as being able to provide references or academic transcripts.
Different categories of data will be retained for different periods of time.
For further information please see the Data retention chart.

Right of Complaint
You have the right to lodge a complaint to the Information Commissioners Office (ICO). Full information about this is available at
This information is subject to review. Please ensure you have the most up to date copy available at   

Please note our updated terms and conditions for 2019

Terms and Conditions 2019.docx